Managed print services (MPS) are beneficial to organizations. One company that provides these services is Lexmark. Lexmark provides MPS to organizations seeking to optimize their print infrastructure and reduce printing costs. This article will discuss the definition of MPS, the role of Lexmark copiers and printers in MPS, and the benefits of using Lexmark in MPS.
Definition of Managed Print Services
The straightforward definition of managed print services (MPS) is the handing out management of the company’s printers and copiers to a third-party provider. The MPS provider manages the printing devices, supplies, and processes, freeing the company to focus on its primary business.
MPS typically involves the assessment of needs, optimization of infrastructure, management of devices, replenishment of supplies, and streamlining of processes.
OneDOC Managed Solutions is a proud partner of Lexmark in offering exceptional managed print services to organizations.
Lexmark Copiers for Managed Print Services
Lexmark provides basic managed print services which are the following:
Needs Assessment
Lexmark evaluates the organization’s current printing set-up, printer usage, toner consumption, and printing costs. The evaluation provides a good picture of the needs.
Device Optimization
Considering the needs, Lexmark recommends the right copier or multi-function printer models for the organization. The main goal is to streamline the printing infrastructure to enhance efficiency and cost savings.
Device Management
Lexmark manages all the printing devices, including copiers, scanners, and multi-function devices. Then, it monitors the printer usage patterns. Moreover, it maintains, repairs, and replaces the devices.
Supplies Management
Lexmark monitors the consumption of inks, toners, and paper. It replenishes them before they run out, ensuring uninterrupted printing work.
Document Workflow Solutions
Lexmark streamlines processes and workflows by employing software tools for monitoring and evaluation. The data helps optimize the processes and workflows by reducing the devices, lowering the costs, and improving productivity.
Distinctive Lexmark Copier Features for Managed Print Services
Lexmark copiers and printers have distinctive features that benefit the managed print services providers and the organization.
MarkVision Enterprise (MVE)
Lexmark’s MVE is a comprehensive fleet management software beneficial to MPS providers. Through it, MPS providers can remotely monitor and manage all Lexmark devices of the organization. It tracks device performance status and usage in real-time. This makes maintenance and optimization easier.
Embedded Solutions Framework (eSF)
Lexmark’s eSF is like the operating system of various Lexmark multifunction devices (MFDs). MPS providers can program it to perform different functions such as scan-to-email, scan-to-folder, or document routing applications, directly on the device. This feature helps in enhancing productivity and streamlining document processes.
Secure Print Release
Lexmark’s Secure Print Release feature provides an additional layer of document security. Users can send sensitive documents to be printed from any device to a Lexmark printer. However, the printer will wait to print the document. It is only printed when the user is physically at the printer to authenticate themselves via ID card or PIN. This ensures that only the user can print sensitive documents with confidential information.
Print Anywhere
Lexmark’s Print Anywhere feature allows users to print documents remotely. This is beneficial particularly to mobile employees and contractors. The documents can be sent to a Lexmark printer from a desktop or a mobile device. This feature reduces waiting times and improves productivity. Additionally, Print Anywhere works seamlessly with Secure Print Release.
Device Health Monitoring
Lexmark’s device health monitoring is integral to MarkVision Enterprise (MVE). The Device Health Monitoring in MVE continuously collects data on device performance and usage patterns. This information is then analyzed to identify potential issues or inefficiencies. MPS can then proactively address maintenance needs and optimize device utilization.
Automated Supplies Replenishment
As for supplies replenishment, Lexmark offers a convenient feature to MPS providers and the organization. It provides automated supplies replenishment services. Lexmark devices can notify the MPS provider when supplies run low so that inks and toners can be delivered. This ensures continuous work and production.
CarbonNeutral Certified Devices
Many of Lexmark’s printers and copiers are CarbonNeutral certified. This means their lifecycle emissions, from manufacturing to usage and disposal, are offset through carbon credits. This gives peace of mind to environmentally conscious organizations.
Lexmark Cloud Print Management (CPM)
Lexmark’s Cloud Print Management (CPM) offers several benefits such as:
- Centralized fleet management
- Remote monitoring of devices
- Accessibility of collected data from the devices
- Reduced storage burden on IT resources
- Lessened reliance on servers
Lexmark Cloud Bridge Technology
With Lexmark Cloud Bridge technology, Lexmark devices can be integrated with other cloud-based services and applications. This technology lets users connect with popular cloud storage services such as Google Cloud Print, Microsoft OneDrive, Box, and Dropbox.
The benefits of Lexmark Cloud Bridge Technology are:
- Seamless integration. Connecting with popular cloud platforms is easy.
- Enhanced productivity. Productivity is increased because of cloud platforms’ accessibility. It is accessible through various Lexmark devices.
- Flexibility. Depending on your needs and preferences, you can choose from different cloud storage services.
- Security. With Lexmark Cloud Bridge Technology, information is encrypted and protected using user authentication.
Lexmark Smart Refresh
Lexmark’s Smart Refresh feature provides MPS providers and organizations with information on when to replace devices. The information is based on the data collected from devices such as the usage load and length of service. This feature aids in deciding when to replace it and what model to replace it.
Lexmark Universal Print Driver (UPD)
For better communication between Lexmark devices, Lexmark uses UPD. Instead of having a separate driver for each device, Lexmark developed UPD. This brings several advantages such as:
- UPD makes all Lexmark devices compatible with one another.
- It simplifies the management of the fleet of devices.
- It also leads to ease of use.
As for MPS, Lexmark has fully covered all the bases. It provides the essentials in MPS like the assessment of needs, optimization of infrastructure, management of devices, replenishment of supplies, and streamlining of processes.
However, Lexmark has many unique features that make it advantageous to managed print services providers and organizations. The features are developed to optimize infrastructure, streamline the processes, and lower the costs.MPS providers and organizations will always go right if they choose Lexmark printers and copiers in their MPS. It offers robust and advanced programs for MPS. This is one big reason why OneDOC Managed Solutions carries Lexmark copiers and printers for MPS.