Small businesses keep communities thriving—but juggling daily tasks like printing can eat up time and money. Konica Minolta’s Managed Print Services take the hassle out of printing, helping businesses cut costs and stay focused on what they do best. With smart tech and personalized support, Managed Print Services (MPS) makes operations smoother and more efficient. Here’s a look at how it’s making a difference.
What Are Managed Print Services (MPS) and Why They Matter for Local Businesses
What Is MPS
MPS lets a third party take care of your small business’s entire print environment—everything from printers and copiers to supplies, maintenance, and security. They handle tracking, cut down on waste, automate supply refills, and streamline workflows so you can save money and stay focused on what really matters.
Why MPS Matters for Local Businesses
Cost Reduction
MPS helps cut costs by consolidating devices, reducing waste, and making monthly expenses more predictable. It identifies inefficiencies, automates ordering, and trims down hardware and maintenance costs—often saving up to 40% on overall print spending.
Boosted Efficiency & Productivity
Automated supply orders, proactive maintenance, and reduced downtime keep things moving smoothly. Your team spends less time troubleshooting printers and more time getting real work done.
Stronger Security
MPS brings security features like secure print release, user authentication, encryption, and device monitoring. With built-in audit trails, sensitive data stays protected, and compliance becomes less of a headache.
Sustainability
Eco-friendly practices are baked in—think duplex printing, reduced paper use, energy-saving devices, and proper disposal of supplies. It helps businesses go greener without added effort.
More Focus on Your Business
With print management handled behind the scenes, your team can focus on customers, growth, and the work that actually moves your business forward.
Key Advantages of Choosing Konica Minolta for Print Management
Here are the key advantages of choosing Konica Minolta for print management:
Reliability and Quality Leader
Konica Minolta’s bizhub MFPs are known for reliability, ease of use, and top-notch quality. The bizhub i-Series even picked up awards from Buyers Lab, and Quocirca named Konica Minolta a top MPS provider three years running—proof they’re serious about delivering trusted print solutions that perform.
Comprehensive Managed Print Services (MPS)
Konica Minolta delivers tailored MPS solutions—like fleet optimization, workflow assessments, and cost control—fit for businesses of any size. But they go beyond print, offering smart tools for secure file sharing, cloud printing, and workflow automation through their Intelligent Connected Workplace, making hybrid work and digital transformation easier.
Cost Savings and Efficiency
Konica Minolta Managed Print Services helps businesses cut print costs by monitoring usage, consolidating devices, and staying ahead on maintenance. With smarter rules and centralized cost control, companies often save up to 30%—plus spend less on paper, storage, and energy.
Enhanced Security Features
It keeps your documents and data safe with secure print release, user authentication, and built-in compliance tools like HIPAA and GDPR support. Features like IC card login, encrypted storage, and pull-printing help guard against unauthorized access and cyber threats—so sensitive info stays protected.
Improved Productivity and Workflow
It simplifies printing with mobile access, cloud integration, and automated document routing. You can print from anywhere, reduce IT headaches, and boost efficiency with smart tools like rules-based printing and AI-powered workflows.
Scalability & Customization
Its print management works for everyone—from small teams to global enterprises. It’s built to scale and customizable for things like cost tracking by user, department, or project. Plus, with cloud-based options, it’s flexible enough to fit any setup.
Environmental Sustainability
It makes going green easy with smart features like duplex printing, energy-saving modes, and their plant-based Simitri HD toner. They also offer recycling programs and energy-efficient devices that can cut your carbon footprint by up to 60%—all while reducing paper waste and supporting digital workflows.
Reliable Support and Maintenance
Its MPS keeps your printers running with remote monitoring, predictive maintenance, and quick on-site support. With 95% uptime and proactive service, your team spends less time on printer issues and more time getting things done.
How Konica Minolta MPS Helps Streamline Office Workflows and Cut Costs
Konica Minolta managed print services simplify everyday office routines and help reduce costs through smart technology, custom solutions, and hands-on support. Here’s how it works:
Comprehensive Assessment & Optimization
It all starts with a detailed look at your current print setup. Konica Minolta Office Solutions identifies outdated devices, workflow bottlenecks, and hidden expenses. From there, they build a custom plan using the right mix of hardware, software, and services to streamline operations and boost efficiency.
Automated Supply Management
MPS takes toner and supply tracking off your hands. It remotely monitors levels and sends replacements automatically—so you avoid downtime, overstock, and last-minute supply runs.
Enhanced Document Workflows
Beyond basic printing, Konica Minolta Office Solutions offers tools like Dispatcher Suite to digitize document handling. Cloud storage integration and OCR-powered scanning speed up tasks like routing and Bates stamping, while keeping everything organized and compliant—saving both paper and time.
Lower IT Workload
With remote monitoring and proactive support, your IT team spends less time on printer headaches. Print management is handled in the background so your staff can stay focused on higher-priority projects.
Cost Clarity & Management
Printing costs become predictable with a fixed monthly fee. You’ll get clear usage insights, track spending by team or project, and cut back on wasteful habits. Many businesses report savings of up to 32%.
Sustainability & Energy Efficiency
ENERGY STAR® devices and eco-friendly strategies—like duplex printing, sleep modes, and recycling programs—help reduce your environmental impact. Tools like bizWORKPLACE let you monitor energy use and support your sustainability goals while keeping operations lean.
Security Features and Document Management Benefits of Konica Minolta MPS
Konica Minolta’s MPS and document management tools combine strong security with smarter workflows—keeping data safe while simplifying how documents are handled, shared, and stored.
Security Features
User Authentication & Secure Printing
Devices use secure logins—like PINs, biometrics, card access, or single sign-on (SSO)—to ensure only authorized users can access printing, scanning, and sensitive features. It’s a simple, effective way to keep data in the right hands.
Data Encryption
Sensitive data stays safe in transit and at rest with 128-bit AES encryption, password-protected storage, and automatic overwrites—so your information is always guarded.
Network Security
Konica Minolta’s network protection uses SSL/TLS encryption for secure data flow, blocks risky ports and services, and filters IP addresses to help defend against cyber threats.
Compliance & Certifications
With certifications like Common Criteria (ISO 15408), Konica Minolta devices meet top cybersecurity standards and comply with key data protection laws, including GDPR, HIPAA, and PCI-DSS—ensuring sensitive documents remain secure.
Audit Logs
MFP audit logs show who printed, copied, or scanned what, when, and where—providing transparency and helping support regulatory compliance.
Document Management Benefits
Improve Workflows
Konica Minolta’s Document Management system speeds things up by digitizing paperwork, automating routing, and syncing with your business apps. It also eases the IT load with outsourced maintenance and proactive support—saving time and reducing errors.
Cloud Integration
Enjoy secure, seamless access to Google Drive, OneDrive, and more. With centralized storage and smart search features, your documents stay protected, easy to find, and available wherever you are.
Cost Control & Reduction
Reduce paper and toner waste through smart print rules like duplex or mono-only printing. Track costs by user or department, monitor usage, and manage device fleets—all while cutting operational expenses.
Improved Access to Information
Storing, searching, and sharing documents is easy—anytime, anywhere. With cloud integration and mobile printing, it’s built for remote teams and flexible work environments.
Environmental Sustainability
Embrace eco-friendly practices with paperless workflows, duplex printing, and energy-efficient devices. Programs like the Clean Planet Program further reduce waste and promote sustainability.
Steps to Getting Started with Konica Minolta Managed Print Services
1. Initial Consultation
Start by reaching out to Konica Minolta or an authorized managed print service provider. Schedule a chat with an MPS expert to discuss your business goals, current print setup, and any challenges you’re facing.
2. Print Environment Audit
Konica Minolta’s or the authorized managed print service provider’s team takes a deep dive into your print environment—reviewing volumes, device usage, workflows, and costs. Printers, copiers, scanners, and processes are evaluated to uncover inefficiencies and improvement opportunities.
3. Custom Solution Design
Based on the audit, Konica Minolta crafts a tailored MPS plan using their Optimized Print Services (OPS) portfolio. Solutions may include consolidating devices, optimizing placements, integrating software, and enhancing security.
4. Implementation and Integration
New print hardware and software are deployed with full IT support, ensuring smooth integration with your systems. Security features like IC Card login, pull printing, and Zero-Trust protection are configured to keep data safe.
5. Training and Onboarding
Staff are trained to confidently use the new devices and document tools. Support materials and troubleshooting resources are provided to make the transition seamless.
6. Monitoring, Maintenance, & Support
Devices stay in top shape thanks to real-time monitoring and scheduled upkeep. Supplies are automatically replenished, and proactive maintenance helps avoid downtime and keeps everything running efficiently.
7. Ongoing Reviews and Optimization
Regular reporting and check-ins allow ongoing improvements in cost control, productivity, and security. Secure print practices also help your business stay compliant with regulations like GDPR and HIPAA.
FAQ Section
What does Konica Minolta Managed Print Services include?
Konica Minolta’s MPS covers everything from fleet assessments and device optimization to secure printing, cloud tools, and workflow solutions—built to boost efficiency and cut printing costs.
How can MPS lower printing costs for small businesses?
MPS helps small businesses cut printing costs by reducing waste, streamlining printer use, consolidating devices, automating supply restocks, and providing clear reports to improve habits.
Is Konica Minolta MPS customizable for businesses with just a few printers?
Yes—Konica Minolta’s MPS is fully customizable and scalable, making it a great fit for small businesses, even those with just a few printers.
How does Konica Minolta protect sensitive documents and printing data?
Konica Minolta keeps your documents and prints data safe with built-in security tools like password-protected printing, device-level hard drive protection, and Bitdefender antivirus scanning.
Data is encrypted during storage and transfer, access is limited to authorized users, and features like watermarking help prevent unauthorized copying. Plus, ISO 15408 certification ensures their devices meet top security standards.
Final Thoughts
Konica Minolta’s MPS gives local businesses an all-in-one way to simplify printing, cut costs, and boost efficiency. With smart tech and tailored support, MPS helps teams stay focused on what matters—while keeping printing secure, sustainable, and productive. It’s a smart move for any business looking to streamline operations and grow for the long haul.