If your company utilizes a fleet of office printers, then you know that handling this process requires not just managing the software, but also considering other elements like ensuring there are enough cartridges on hand for printing and optimizing performance for efficiency. Yet time and time again, businesses make mistakes when it comes to printer management. Let’s look at some of the most common mistakes – as well as what you can do about them.
Not Evaluating Your Printing Needs
When it comes to printers, one size does not fit all. Businesses need print fleet management to evaluate their printing needs to find the right printer for their office. The following are some factors to consider when evaluating your printing needs:
- Print Volume: How many pages do you need to print each day?
- Print Quality: What type of quality do you need for your prints?
- Print Speed: How fast do you need your prints?
- Cost Per Print: How much are you willing to spend per page?
- Connectivity: Do you need to connect your printer to a computer or network?
Printer fleet management services can help evaluate your business’s printing needs and find the right equipment for your office.
Not Defining Your Printer Requirements
It’s important to equip your office with the right tools. Businesses that fail to define their requirements upfront end up with devices that are ill-suited to their needs and end up costing them more in the long run. To avoid this mistake, take the time to assess your business’s printer needs before making any purchase. Once you have a clear understanding of your needs, you’ll be in a better position to select a printer that will serve your business well for years to come.
Not Understanding Your Printer Maintenance Requirements
If you want your printer to function properly and last for a long time, you need to take care of it. Here are some of the most common mistakes businesses make when it comes to printer maintenance:
1. Not Reading the Printer Manual
Each printer is different and has its specific maintenance requirements. By not reading the manual, you could be voiding your warranty or missing out on important information about your printer.
2. Not Cleaning the Printer Regularly
Dust, paper debris, and toner can build up inside your printer and cause problems. To keep your printer running smoothly, it’s important to clean it regularly following the instructions in your manual.
3. Ignoring Software Updates
Many printers come with software that needs to be regularly updated for the printer to function properly. Businesses often ignore these updates or allow them to automatically install without paying attention to what they are doing.
Conclusion
As a business owner in Oklahoma, it’s important to be aware of the common mistakes businesses make when managing their printers. By taking steps to avoid these mistakes, you can save your business time and money. If you have any questions about print fleet management, or if you need help finding the right printer fleet management services for your business, contact us today. We are here to help you get the most out of your printing needs!