Hewlett-Packard (HP) is one company at the forefront of managed print services (MPS). Since the COVID pandemic, organizations have adopted the hybrid work model. Responding to this, HP has introduced the HP Hybrid Managed Print Services. This article will explore HP Hybrid Managed Print Services, its basic offerings, and its transforming benefits to MPS providers and organizations.
HP Hybrid Managed Print Services
Managed Print Services (MPS) is outsourcing the management of the company’s printers and copiers to a third-party provider, the MPS provider. The MPS provider manages the printing devices, supplies, and processes, letting the company focus on its key business.
MPS typically includes the assessment of needs, optimization of infrastructure, management of infrastructure, replenishment of supplies, and streamlining of processes.
HP MPS has all the typical programs. However, HP MPS is called “hybrid” because it combines traditional and cloud-based printing solutions. It integrates office printers and copiers with cloud-based services, making the work seamless whether employees are on-site or off-site. It fits into a modern hybrid work arrangement, combining on-site and remote work.
OneDOC Managed Solutions believes in the exceptional benefits of HP Hybrid Managed Print Services. For this reason, it has partnered with Hewlett-Packard to provide MPS to MPS providers and organizations.
Basic Offerings of HP Hybrid Managed Print Services
Here are the basic programs provided by HP Hybrid Managed Print Services.
Evaluation of Needs
HP evaluates the organization’s current printing set-up to know its needs. In the assessment, it includes the consumables like toners, inks, and papers.
Optimization of Devices
After knowing the needs, it recommends the right combination of devices. The main goal is to optimize by streamlining the printing infrastructure to improve cost savings with top-notch efficiency.
Management of Devices
HP manages all the printing devices, including copiers, scanners, and multi-function devices. Then, it monitors the printer usage patterns. Moreover, it maintains, repairs, and replaces the devices.
Management of Supplies
HP monitors printer performance remotely, tracking ink, toner, and paper consumption. This enables proactive maintenance and timely supply replenishment.
Transformation of Workflow
HP Hybrid Managed Print Services streamlines processes and workflows by integrating digital solutions to document workflows. Employing cloud-based services is part of the integration. Cloud-based services make document management and storage accessible and enhance collaboration. All these enhance efficiency and productivity.
Transforming Benefits of HP Hybrid Managed Print Services
HP Hybrid Managed Print Services has exceptional features benefitting managed print service providers and organizations.
Integration of Physical and Digital Solutions
Traditional print solutions offer some vital components. One of these is the physical printers’ management, maintenance, and optimization. Another is the replenishment of printer and copier supplies like ink, toner, and paper. These are essential in making MPS efficient and seamless.
However, digital solutions elevate efficiency and productivity. One solution is utilizing software solutions to automate document workflows, using less paper and manual processes. Another solution is using cloud-based services for document storage, sharing, and collaboration, enhancing accessibility and productivity.
The integration makes HP Hybrid Managed Print Services robust and flexible.
Increased Productivity
The integration of physical and digital solutions results in increased productivity. Increased productivity is achieved through the following processes:
- Efficient Print Management
The integration leads to simple and efficient print management. It saves time, resulting in increased productivity.
- Proactive maintenance
HP Hybrid MPS employs advanced software that detects potential issues. As a result, a maintenance solution can be prepared proactively, preventing disruptions and ensuring continuous production.
- Remote monitoring and troubleshooting
Advanced software and cloud-management systems make remote monitoring and troubleshooting of devices possible. This ensures continuous production.
- Automatic supplies replenishment
This feature ensures the constant availability of supplies.
- Standardized printing experience
Fleet optimization ensures standardized printing for users, reducing the learning curve and minimizing the risk of operational mistakes.
- Remote printing
Cloud management systems offer remote printing. Remote workers can have their documents printed.
Simplified Management
HP Hybrid MPS simplifies the work of the managed print service providers and organizations. It streamlines the management of the entire print infrastructure through the following:
- Cloud-based management system
Cloud-based management systems eliminate the need to be physically present at the central office. The management is possible off-site as long as there is an internet connection.
- Fleet optimization
Fleet optimization ensures that an organization’s devices precisely match its requirements. This process eliminates unnecessary and redundant devices, reducing the overall number of devices.
- Automatic supplies replenishment and delivery
HP Hybrid MPS takes off from the organization’s supplies management. It will automatically detect supplies needing replenishment, order, and deliver them.
- Secure printing
HP Hybrid MPS simplifies the secure printing of documents with sensitive information. It takes away complex security measures.
Comprehensive Security
HP Hybrid MPS’ robust security measures protect sensitive information in physical printouts and digital documents. Security comes in the following features:
- Advanced encryption in transmission and storage.
- User authentication at the printer before printing confidential documents
- Compliance with regulations and standards in data security and privacy
- Monitoring and reporting of potential security threats
- Advanced software to detect and respond to security breaks
Comprehensive Cost Management
Its unified cost management eliminates the need for separate controls between traditional printing and digital documents. Through its Hybrid MPS monitoring capability, it can optimize printing, reducing printing costs, supplies consumption, and wastage.
Flexibility and Adaptability
HP Hybrid MPS offers flexible solutions that can be adjusted to meet the specific needs of different organizations. It can be customized to more traditional print services or is moving towards a fully digital workflow. With Hybrid MPS, users experience seamless work from physical printers or digital document systems, from on-site to off-site.
Sustainability
HP Hybrid MPS practices environmentally sustainable measures. It achieves sustainability through the following activities:
- Reducing paper waste through optimized print workflows
- Use eco-friendly printing materials like recycled paper and cartridges
- Recycling programs for used cartridges and hardware
- Implementing carbon-neutral printing
HP Hybrid MPS provides several features that transform the workflow of an organization. It integrates physical and digital solutions. As a result, it increases efficiency and productivity. The integration also results in simplified management.
Moreover, it provides comprehensive security and cost management. Processes are flexible and adaptable. Users have the option to go physical or digital. And lastly, it is sustainable. It practices strategies that reduce ecological impact.
To transform your organization’s workflow, choose HP Hybrid MPS. As Hewlett-Packard’s partner, OneDOC Managed Solutions will gladly assist you in exploring HP Hybrid MPS’ benefits.