Managed print services (MPS) aim to optimize print infrastructure and reduce printing costs, which benefits organizations. Hewlett-Packard is at the forefront of MPS development. This article informs how HP Managed Print Services can unlock efficiency in your organization’s work.
Overview of HP Managed Print Services
Hewlett-Packard Managed Print Services (HP MPS) is a comprehensive solution that streamlines and optimizes print infrastructure and processes. This is achieved through HP’s hardware, supplies, software, and services specifically designed for MPS. OneDoc Managed Solutions offers HP MPS.
Key Features of HP Managed Print Services
The key features of HP MPS are the following:
Cost Reduction and Management
It offers comprehensive print management handling all aspects from hardware to supplies and maintenance. This streamlines the processes resulting in efficiency and cost savings. It provides predictable expenses such as monthly or quarterly billing.
Security
HP safeguards the whole MPS system with its Zero Trust Security. Security coverage includes hardware, software, and logins. It also protects devices from unauthorized access and cyber threats aligning with NIST SP 800-193 guidelines.
Sustainability
HP MPS features eco-friendly practices such as reducing paper and energy consumption and recycling used cartridges and hardware. It is CarbonNeutral® certified aligning with The CarbonNeutral Protocol.
Analytics and Reporting
HP MPS constantly monitors and gathers data from the entire infrastructure and workflows. This data is analyzed and reported, allowing for informed recommendations to improve workflows and reduce costs.
Support and Maintenance
Organizations availing of HP MPS can experience 24/7 customer service support. Additionally, HP provides preventive maintenance for all devices to ensure optimal service.
Flexibility and Scalability
HP MPS is a flexible and modular printing solution that seamlessly integrates with the current system and can be scaled to meet the organization’s evolving needs.
Benefits of HP Managed Print Services
HP MPS is beneficial for the following reasons:
Cost Savings
Organizations experience lower operating costs resulting from print fleet optimization. Redundant processes and devices are eliminated. It also results in reducing supply wastage.
Increased Efficiency
The optimization of processes and devices results in increased efficiency. MPS provides up-to-date status of supplies and parts which helps in prompt replenishment and replacement. This remarkably reduces downtime.
Enhanced Security
HP MPS features advanced security to safeguard sensitive information. It regulates the number of unauthorized printing and document access. It shields the whole system from cyber threats. Its security measures meet industry standards.
Sustainability Initiatives
HP MPS recognizes the environmental challenges the earth is facing. It is CarbonNeutral® certified. It involves reducing paper and energy consumption and recycling used cartridges and hardware.
Advanced Technology
HP MPS can seamlessly integrate with existing IT systems, reducing the initial cost of MPS adoption. A significant benefit lies in its robust reporting and analytics capabilities. Continuously monitoring printing activities gathers valuable data that can be used to generate detailed reports and perform insightful analytics.
Flexibility and Scalability
Various industries can benefit tremendously from HP MPS. It is customizable and scalable to meet the needs of the industries. The initial step when an organization adopts HP MPS is assessment. Assessment is needed to tailor the MPS to the organization’s unique needs.
HP MPS shows its flexibility by merging seamlessly with existing IT systems. It does not require a complete overhaul of the existing system. To work, HPS MPS does not require all devices to be the latest.
Cloud-based Services and Solutions
One unique feature of HP MPS is its use of cloud-based services and solutions. This benefits remote working environments and collaboration which is very important in today’s hybrid working arrangements.
Support and Maintenance
With HP MPS, organizations get expert support in the operation and supplies. When supplies get low, the system immediately informs HP of replenishment needs. Additionally, the system reminds HP technicians of regular maintenance tasks including repairs. This reduces downtime and ensures continuous productivity.
Who Can Benefit from HP Managed Print Solutions
Different institutions can benefit from Managed Print Services HP.
Businesses
Businesses of all sizes can benefit from HP MPS. For small and medium-sized enterprises (SMEs), it can improve their productivity even with limited printing infrastructure. They can also benefit from the lower cost of operation due to an optimized system.
Large organizations will benefit from the optimized system that streamlines processes. They will also appreciate MPS’s enhanced security and ability to work out complex workflows.
Large industries like finance, healthcare, and law firms will gain much from HP MPS’s ability to manage high-volume print jobs.
Educational Institutions
Educational institutions can reap significant benefits from the features offered by HP MPS. With its ability to handle large-scale printing tasks, HP MPS not only reduces printing costs but also improves student and faculty productivity while minimizing the environmental impact within schools, colleges, and universities.
Healthcare Facilities
Health providers can gain advantages with HP MPS. It can help improve their document security and workflow. Additionally, it ensures compliance with regulations.
Government Agencies
HP MPS is beneficial to local, state, and federal government offices. It enhances document security, improves operational efficiency, and complies with government regulations.
Financial Services
Banks, insurance companies, and other financial institutions place a high premium on data security and efficient document management. HP MPS meets these crucial requirements. Aside from this, it also ensures regulatory compliance and reduces printing costs.
Legal Firms
HP MPS helps legal firms manage their high-volume print jobs, streamline workflows, ensure data security, and comply with regulatory requirements.
Remote and Hybrid Work Arrangements
HP MPS addresses the current trend of remote and hybrid work set-up. With its cloud-based services and solutions, employees do not have to be physically in the office. Print jobs can be done remotely and securely with its Zero Trust feature.
What Sets HP MPS Apart from Others
HP MPS stands out from other MPS because of the following reasons:
Comprehensive Solutions
HP MPS offers a full range of printers, copiers, and multifunction devices making it flexible for different organizational setups. With its modular type of MPS, it can fit with whatever existing system the organization has. It offers a holistic approach to MPS.
Efficient Workflows
HP MPS combines paper and digital processes and cloud-based services, resulting in reliable and efficient workflows. It is applicable for remote and hybrid work arrangements.
Enhanced Security
Security is one feature that HP MPS has given priority. It is found at every level, from device to data. It complies with NIST SP 800-193 guidelines for device cyber resiliency.
Sustainability
HP is a leader in sustainable printing systems. HP Managed Print Solutions is CarbonNeutral® certified following The CarbonNeutral Protocol. It aims to reduce waste and energy consumption and increase recycling measures.
Cost Efficiency
HP offers the latest technology in MPS that reduces overall printing costs. This is made possible through optimized printing infrastructure and reducing waste. Additionally, Managed Print Services HP includes consultation involving assessments and recommendations for cost efficiency.
- Global Reach and Support
Having a global presence, HP can provide consistent service and support across different regions. Multinational organizations particularly benefit from this. This helps them with seamless operations across regions.
Final Thoughts
HP Managed Print Services is a recognized leader in MPS. It offers features that unlock efficiency such as fleet optimization, remote monitoring and management, enhanced security, scalability and flexibility, and prompt support and maintenance service.
Different institutions can greatly benefit from its helpful features such as businesses of all sizes, educational institutions, healthcare facilities, government agencies, law firms, and organizations with remote and hybrid work setups. Your organization should take advantage of what HP MPS can offer. To know more about HP MPS, contact OneDoc Managed Solutions.