Partnering with a well-established company offering printer fleet management services can provide a variety of benefits not just for private businesses but also for non-profit organizations as well, including government agencies in Oklahoma. These benefits will reflect in various aspects of the operations like sustainability, efficiency, and cost reduction.
Even when document digitization is streamlining the processes of many businesses and organizations these days, it can’t be denied that those in the public sector are still highly dependent on physical documents in their core operations such as serving clients and handling/storing information. Without proper print fleet management in the offices, government agencies will incur massive costs on job procedures and work habits that could have been eliminated without affecting core operations.
So what are actually the benefits of printer fleet management services for government agencies in Oklahoma? Below are just some of them.
Service Efficiency
Some transactions that we have to make with government agencies can now be done online. However, organizations in the public sector are slow to embrace digitization due to red tape, and thus, there are still procedures that need to utilize printed forms and documents, which slow down recordkeeping and customer service. Sometimes, the organization runs out of official forms and thus, may have to put a client’s request on hold for a long while. A managed print services (MPS) company offers solutions that will digitize your forms and ensure that they’re ready for printing whenever and wherever they’re needed and provide faster service to your clients.
Here are more ways fleet management can improve service efficiency:
- Optimized procedures
- Automatic fulfillment of printer supplies
- Proactive team of certified technicians to immediately handle any equipment repairs/maintenance
Data Security
Government agencies should ensure that sensitive information is well-protected from data breaches. Fortunately, a dependable MPS company can recommend a range of modern printers and copiers with reliable information security features like restricting document and/or print access to unauthorized individuals.
Sustainability
Businesses and organizations should know that managed print services equates to sustainability, which is an initiative that government agencies should observe to serve as role models for others in protecting the world and upholding environmental responsibility. Simply reducing paper waste and using energy-efficient printers/copiers (recommended by a knowledgeable MPS company) can make massive improvements to an organization’s sustainability efforts.
Print Infrastructure Optimization
If you have a large organization, your printers and copiers could possibly be of different brands and models. And if your operations have been running for a long time now, some of your machines may already be of obsolete models that print inefficiently.
A dependable MPS company can help you assess your printer needs and existing print infrastructure to recommend the most efficient print management solutions suitable to your operations. They will help identify the proper locations of your printers/copiers as well as recommend machines that promote cost-savings, efficiency, security and convenience.
Cost Reduction
Having a well-executed print fleet management can definitely provide cost-saving benefits to organizations in various ways. For example, being able to print official forms on demand ensures that paper waste is reduced and usage is optimized.
Cost reduction is an important initiative for government agencies considering that they run under a strict budget with their financial activities being constantly monitored. You may think that partnering with a reputable MPS company will be an additional cost, but it will greatly cut your costs down over the long run as you remove inefficient equipment, streamline supplies procurement and observe mindful printing habits.
Opt for an MPS Company with National Coverage!
OneDOC Managed Print Services has national sales and service coverage which means that we have dedicated teams of salespeople and certified technicians ready to assist your printer fleet not just in your agency in Oklahoma but also in your satellite offices outside of the state as well.
Get in touch with us today to learn more.